# Get on a general contractor's bid list without knowing anybody

Nobody explains how bid invites happen. There is no register to sign, no form, no listing. Work arrives because somebody at a builder has your name in front of them when a job comes up, and getting your name in front of them is the part nobody teaches.

## Which is exactly the complaint

> "i can read drawings but have no idea where to start with actually bidding or how you get people to send you bid invites i have very limited knowledge as nobody Ive talked to has been any help or wanted to help."
>
> [a 20-year-old tradesperson on r/Construction](https://old.reddit.com/r/Construction/comments/1vdiwsy/how_do_i_start_getting_and_actually_bidding_on/)

> "Unfortunately business has dried up this year and we're looking for new ways to get more work. One of the strategies we want to explore is finding a way to partner with GCs/Builders so they start referring us to their customers so we can at least throw our hat in the ring with an estimate on new houses."
>
> [a contractor on r/Construction](https://old.reddit.com/r/Construction/comments/cw3g4d/what_is_the_best_way_to_approach_you_about_a/)

Twelve years apart in experience, same question. The answer is not networking advice. It is three concrete things: find the person, send them something worth keeping, and be able to answer the paperwork when they ask.

## Find the person, not the company

A bid list is not held by a company. It is held by an estimator or a project coordinator, and it is usually a spreadsheet or an address book in their procurement software. You are trying to get onto one human's list.

So the unit of work is a person: name, role, employer, phone, email, and what you have said to each other.

![A contact record for a general contractor's project manager, tagged General Contractor and Active Client, with a phone number and email, a lead source field, and a row of actions above it: Analyze, Merge, Monitor, Send proposal, Edit and Archive](https://ardhbbgplznadlvhywms.supabase.co/storage/v1/object/public/guide-assets/get-on-gc-bid-lists/what-we-know-about-them.png "One person at one builder, with the actions you can take on them in a row. Send proposal does not need a quote to exist.")

Where they come from: site meetings, supply houses, the tender feed, a job where you were a sub two years ago, a foreman who moved. Put each one in as a person the day you meet them, with the date you spoke and what about. That record is what makes a call in November possible after a conversation in March.

## Send them something worth keeping

Here is the part that is normally the blocker. You have nothing to send. You are not quoting anything yet, so a quote is not the thing, and "keep me in mind" in an email body gets deleted.

What a coordinator can actually file is a credentials package: who you are, what you do, what you hold, who you have done it for.

**Send proposal** on a contact with no quote attached builds exactly that. It reads your business, your certifications, your past jobs and what you have logged about this contact, and writes a cover letter to this person about their work rather than a template.

Then it does something more useful than writing.

![The readiness check on a generated introduction package: four critical and four advisory flags, under a heading reading Must fix before sending. The first says a 309A certificate number appears in the company profile but the contractor's certifications list is empty, so the number cannot be verified. The second says the profile claims Ontario incorporation while the business is not yet incorporated. Each flag carries a suggested fix, and the Send test to me button is greyed out](https://ardhbbgplznadlvhywms.supabase.co/storage/v1/object/public/guide-assets/get-on-gc-bid-lists/the-package-itself.png "The agent wrote the package and then refused to let it go. Every flag names the document, the claim, and what to change.")

It read its own output back and stopped the send. A certificate number appears that your record cannot verify. The profile says incorporated when the corporation number is still pending. A policy carries next month's date. Four of those are marked must fix, and the send button is off until they are.

That is the difference between a package that gets you on a list and one that gets you struck off it. A coordinator who catches one unverifiable claim treats the whole document as unverified, and you do not get a second look. The uncomfortable version of the package is the one worth sending.

## Be able to answer the paperwork

Once somebody is interested, they send a prequalification package. It is long, it is boring, and it is where most small contractors fall over, because it asks for documents nobody has written.

![The Bid Readiness section of the document library, holding three controlled documents: BID-001 Company Profile, BID-002 Prequalification Package and BID-003 Bid Cover Letter Template, each with a version number and a file size, sitting between Business Templates and Document Control in a library of 112 documents](https://ardhbbgplznadlvhywms.supabase.co/storage/v1/object/public/guide-assets/get-on-gc-bid-lists/what-a-prequal-asks-for.png "Numbered, versioned, and already written. A prequalification reviewer asks for exactly this.")

Control numbers and versions matter more than they look. A prequal reviewer is checking that you have a document system at all, and a numbered, versioned document with a register behind it answers that question before they finish reading the title.

Beside those sit the health and safety policy, the WHMIS program, the site inspection checklist, and the ISO-aligned manuals, which is the rest of what the longer packages ask for.

## The sequence that actually works

**Get one name per builder.** Not the info@ address. The estimator or the coordinator.

**Send the credentials package once, and clean it first.** Whatever the readiness check flags is the thing a reviewer would have found.

**Log every contact with a date.** Site visit, call, drop-in, the fact that they mentioned a project starting in spring.

**Follow the tender feed for their jobs.** Turning up on a job they are bidding, having already introduced yourself, is worth more than five emails. That is [who is hiring your trade](/guides/who-is-hiring-your-trade-ontario).

**Have the compliance paperwork ready before they ask.** Being fast on the prequal is itself a signal about how you will run the job.

## What will not work

Sending the same PDF to forty builders. Coordinators talk, and generic packages are obvious.

Claiming anything you cannot document. See the readiness check above: it exists because that is the failure that ends a relationship rather than delaying it.

Chasing weekly. Once, then when there is a reason: a job you saw them win, a credential you have added, a project of theirs you are near.

## What it costs

Contacts, the introduction package, the compliance documents and the tender feed are part of running your business on AEC Stack. There is no monthly subscription. The platform fee is 2.5% of each invoice processed through AEC Stack.

> **On AEC Stack:** what to do when the invite arrives is [pricing a job](/guides/how-to-price-construction-jobs) and [what the price assumed](/guides/estimate-assumptions-you-can-defend). Keeping the certificates they ask for current is [clearances and certificates](/guides/wsib-clearance-and-coi-renewals).

Pick one builder you have worked near but never worked for. Find the coordinator's name. Send the package. That is the whole first step, and almost nobody takes it.
